Terms and Conditions - EXHIBITORS

APPLICATIONS:  All applications must be received by 20th July 2025 and will be dealt with on a first come first served basis. Fees must be paid in full before the start of the show. No displays will be allowed on site until appropriate payment has been received. Late bookings can be accepted at the discretion of the section secretary but will not be included in the show programme.

CANCELLATION by the Rally Committee: In the event of the cancellation, postponement or abandonment of the Rally, the Rally Committee will make refunds at its discretion. Exhibitors will not have any claim against the Rally Committee or any member of the Committee in respect of any loss or damage whatsoever consequent upon the Rally, or any part of it, failing to be held or having to be abandoned, for whatever reason,

INSURANCE: All exhibitors must hold Public Liability Insurance of £5,000,000, for any one claim, and where, necessary, Employers Liability and Product Liability Insurance. The certificates must be available for inspection at the Rally and copies provided with every application. Owners must ensure drivers are fully competent and have a valid and appropriate licence and be qualified to drive or handle the exhibit.  No exhibit may be left running unattended and if unattended MUST be left securely 'braked and immobilized. 4. All working exhibits must be in a safe working condition. 5. The MAXIMUM speed of 5MPH shall apply to all moving vehicles on the site or any part of the rally field. Any exhibitor found to be exceeding the speed limit will be asked to leave forthwith. 6. All owners and drivers must obey Marshall's instructions and not inconvenience or endanger any persons or animals on the site or any part of the rally site. 7. Owners are responsible for their own personal effects for which the organisers will take no responsibility. 8. All Trade stand, Craft and other stalls or stands must be covered by Public Liability insurance. APPLICATIONS WILL NOT BE ACCEPTED WITHOUT PROOF OF INSURANCE

The Disclaimer of Liability: Great Trethew Vintage Rally accepts no responsibility for any damage to/or loss of vehicle/trader’s entries or personal effects or loss of income incurred by stall holders, exhibitors or guests or employees as result of attendance or proposed attendance at the rally. 

PASSES: One car pass and two exhibitor passes will be provided for each exhibitor. NO OTHER FREE TICKETS WILL BE ISSUED. Additional entrance tickets can be ordered on the booking Form (at a reduced rate).          

ARRIVAL ONSITE: All vehicles arriving at the rally site must have an Exhibitor pass visibly displayed on their vehicle, failure to display this pass will result in access being denied or delayed.  All vehicles without passes or arriving after the site is open to the public (09.30am) will be parked in the public car park. 

VEHICLE RESTRICTIONS: Any restrictions for the size or type of vehicle entering the Rally Field will be considered and reviewed dependent upon weather, ground and local traffic conditions. Other than demonstration vehicles, service vehicles and the Emergency Service, NO VEHICLE MOVEMENT WILL BE ALLOWED ON THE FIELD BETWEEN 09.30 AND 17.30 whilst the Rally is open to the Public.

REMOVAL: All exhibits must be removed by the Tuesday morning following the Rally.

CAMPING:  All camping pitches must be booked in advance and all vehicles arriving at the rally site must have a camping pass visibly displayed on their vehicle, failure to display this pass will result in access being denied or delayed. Users of the campsite must report to the Campsite Steward before pitching their unit. All vehicles are restricted to 5 mph after leaving the highway. It is recommended that each unit will be equipped with a fire blanket/extinguisher. Users of the campsite must remove their own waste. All wastewater must be collected in a suitable container for disposal and not be allowed to run over ground.  Chemical toilets and wastewater must be disposed of in the facilities provided for this purpose. All pets must be kept on a lead (no more than 2m in length) Children must be supervised at all times. Naked flame appliances and fires are not permitted. 

BARBECUES: Strictly no barbecues are permitted on the Rally site, this includes the camping field. 

GENERATORS: Users of petrol generators must have an appropriate fire extinguisher and fire blanket. Generators and electrical equipment brought to site must be installed and certified by a competent person prior to use.

NOISE: No noise will be permitted after 11.00pm until 7.00am each day. Failure to comply will result in you being asked to leave the site. The use of generators should not cause any inconvenience to fellow campers. 

SAFETY POLICY: A copy of the Safety Policy for the Rally will be available to view. Please contact the Rally H&S officer.

The Rally committee reserves the right to ask any exhibitors to vacate the rally field if they are found to be breaching any of these conditions of booking. By signing the entry form you are agreeing to the Terms and Conditions of the Great Trethew Vintage Rally. No refunds will be made to any persons asked to leave the rally site.

RIGHT OF ADMISSION IS RESERVED – GTVR Committee 2025